Step #1 - Check your dates Go to the Calendar Page to see if your desired dates are available. If you have any questions, please use the Contact Us form.
Step #2 - Get in Touch
When you have chosen from the available dates, fill out our Contact & Reservation form to secure your reservation.
Step #3 - Reservation Payment
Using the Contact & Reservation form,
you can fill out the online Reservation Terms and Agreement and make an
electronic Reservation Fee payment, or download a copy of the
Agreement, fill it out, and mail it in with your $500.00 Reservation
Fee to save your dates. Note: The fee will go toward your final balance.
Step #4 - Confirmation
When we have received your Reservation Agreement and Fee, we will send
you an invoice which will describe your payment schedule for the
remaining balance and any fees that may be incurred as a result of late
payment or missed deadlines. This invoice will act as your
confirmation. Also, we will add your name to the Web Calendar
indicating your saved dates.
Step #5 - Fill out the Paperwork
Once you have received the invoice, you need to access the Forms Page on the website. There you will find:
Coordinator Information Packet - information on how to continue the process.
Participant Handbook - important information for each participant (email to them or have them download).
Registration and Medical Form
- required for every participant to fill out (email to them or have
them download). On the forms page you will also find other documents
that may be helpful. First, familiarize yourself with these documents.
Then, carefully read and review these documents with your group. Many
of the documents, forms, and policies have been updated. Please get rid
of any old documents or forms that you may have used in the past. All
old forms and documents are legally invalid, use of old forms or any
alterations of the current forms (including size modification,
reformatting or cutting and pasting) may prevent your participation.
Group Profile Form
- for summer trip coordinators. This is information specific to your
group to help us prepare for your trip. This form needs to be completed
and returned before May 1st.
Please follow the links below for instructions on making reservations: